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Tag:

Chaos

Peacemakers pt 1
BlogTrust Me

Quality Chaos: Peacemaking – Part II

by Ron Potter February 18, 2019

Peacemakers understand the process of change. All too often we have seen that when chaos or change happens in an organization, leaders deal with the impact on a personal level but forget to bring the whole organization along with them. In her book On Death and Dying, Elisabeth Kübler-Ross explains that “all of our patients reacted to the bad news in almost identical ways, which is typical not only of the news of fatal illness but seems to be a human reaction to great and unexpected stress.” Her findings indicate that when humans are faced with difficult information, such as unavoidable change, we all go through the same pattern of denial, anger, depression, rationalization, and, finally, acceptance.

In business situations, we find a similar pattern at work:

  1. Denial—This can’t be happening to me/us.
  2. Anger—Why is someone doing this to me/us?
  3. Depression or identity crisis—What will I/we do in the new organization? Where is my/our place?
  4. Rationalization—Yes it’s true, but it doesn’t apply to me/us for these reasons.…
  5. Acceptance or the search for solutions—How do I/we solve the problem?

While the members of a team deal with each stage a little differently and take varying amounts of time to reach acceptance, the team as a whole eventually gets through the process and is ready to search for and implement solutions. The problem is, leaders quickly forget or are not even aware of the fact that they first had to work their way through the other stages to get to this point. And so, equipped with the solution (or at least energized by the possibility of a solution), they announce to the organization with great fanfare how this new challenge will be tackled. But what kind of responses do they get from others in the organization? “Why are you doing this to us?” “Am I going to lose my job?” “How do I fit into this new organization?” “Your solution might be a good one, but you don’t understand; it doesn’t really apply to my part in the organization.”

Leaders are often confused and angry when others don’t seem to “get it” and eagerly jump on board with the plan. They assume that others are just not willing to deal with the change and be as open to the potential solutions as they themselves are. But, in fact, others may not be against the plan; they may just be working through the stages of understanding the issue or change. Leaders have simply forgotten that they went through these same stages.

The peacemaker who makes meaning out of chaos understands the change process and seeks to help others who are at different stages in the process understand the facts and feel comfortable in an evolving environment.

Peacemakers understand the longer-term view. Even as we stop focusing on ourselves, begin building interpersonal relationships, and seek to understand the progressive stages of change, we also need to take a longer-term view of the issues or changes. Too often people make small, short-term improvements that send their organizations into a rapid-fire series of chaotic adjustments; then they make more small changes that rip apart their employees’ morale.

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Peacemakers pt 1
BlogTrust Me

Quality Chaos: Peacemaking – Part I

by Ron Potter February 11, 2019

How do leaders create peace in the midst of chaos? How do they restore an organization to the point of balance and productivity? How do leaders reach out to employees during times of uncertainty and worry?

By becoming peacemakers.

Peacemaking in Action

The major problem many leaders face is not the mechanics of change or even embedded resistance to change. The chief challenge is helping people understand what is going on around them.

According to a national survey taken by the University of Michigan Institute for Social Research in the fall of 2001, only 1 in 5 adults said they felt hopeful about the future as compared with 7 out of 10 who reported feeling this way in a 1990 survey. People are distressed and want someone to bring meaning to their daily lives.

Calm and team effectiveness come when a leader makes meaning out of the jumble of chaos that surrounds employees, suppliers, and consumers. In most situations, every person on a team brings a different point of view, a unique experience, or a personal preference to the table.

Every market change brings with it new expectations, new competition, or new hopes. It also brings new opinions, new points of view, and new preferences. How does a leader make meaning out of all that?

Peacemakers focus outside themselves.

Leaders who understand the need to make meaning for their teams and organizations understand that it starts with their own style. If we are self-centered and proud, we surrender the ability to see the angst in others.

The prideful leader will not see the need for communication or helping others understand what is going on around them. Such leaders hold their cards close to the vest. Their focus is on themselves.

In contrast, leaders who put “you first” and have self-esteem based on humility are able to look beyond themselves and help others see meaning in their circumstances.

Peacemakers maximize opportunities for communication.

I have a friend who says, “You need to tell people the story until you vomit—then tell them some more.” Peacemakers take advantage of every opportunity to communicate with people to help them understand chaos and confusion.

Communication is not just speaking; it involves listening, too. In true communication, a leader honors everyone’s opinions and frames of reference. The goal is to learn, not necessarily to check items off the to-do list. This creates a “learning” organization or team that encourages and listens to everyone’s opinions.

Before making decisions, leaders of learning organizations probe the dissenters to better understand their opinions. They listen, learn, honor other people, and discover how to make great, lasting decisions.

Peacemakers encourage thinking.

Even when people see change or confusion as an opportunity rather than a menace, they still need to feel safe and unafraid. Leaders need to create an environment that is open and flexible. Leaders need to encourage thinking that seeks the sustainability of improvements, not just the solutions to problems.

In order for people to go that far, they need to feel supported and that their thoughts are being heard and acted upon.

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BlogTrust Me

Quality Chaos: Creativity

by Ron Potter February 4, 2019

The irony is that a certain amount of chaos is necessary because “quality” chaos stimulates creativity. Organizations that do not create some space for creative chaos run the risk of experiencing staleness, loss, and even death.

“Life exists at the edge of chaos,” writes Stuart Kauffman, author of At Home in the Universe: The Search for the Laws of Self-Organization and Complexity. “I suspect that the fate of all complex adapting systems in the biosphere—from single cells to economies—is to evolve to a natural state between order and chaos, a grand compromise between structure and surprise.”

If a leader fears the creative tension caused by chaos, trouble is often not far away. Leaders need to understand that creativity comes out of chaos, and even what has been created needs to be exposed to chaos just to make sure it is still viable and working. Even the new creation may need the chaos of re-creation to survive in a highly competitive world.

Meg Wheatley writes in her book Leadership and the New Science, “The things we fear most in organizations—fluctuations, disturbances, imbalances—are also the primary sources of creativity.” The question is, how do leaders get people from the scary, agonizing, and anxiety-filled feelings of chaos to the liberating place of creativity, change, and steadiness?

Before we answer that question, we do need to look at creativity and chaos. The reality of today’s world is that millions of ideas for innovation, change, and improvement lie within any factory, distribution center, high-tech office, retail storefront, or operations center. You can also multiply that number by millions (or so it seems) when you bring people together in a team setting and allow them the freedom to create, innovate, and change. In many organizations this causes chaos and uncertainty.

Leaders, then, who understand the positive side of chaos can begin leading people through the confusing maze that creativity causes. They can help people understand that disruptions are opportunities. They can focus their attention on a building a culture that understands change and brings teams together, creating synergy among the members. These leaders explain how necessary it is for a company to respond to change in order to remain competitive.

Leaders help their employees understand the chaos going on around them by making meaning out of it. It is not easy, but it is so very necessary. “Leaders must have the ability to make something happen under circumstances of extreme uncertainty and urgency. In fact leadership is needed more during times of uncertainty than in times of stability: when confusion over ends and means abounds, leadership is essential.”

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BlogTrust Me

Chaotic Order

by Ron Potter January 28, 2019

The world we live in is chaotic. A great leader learns how to leverage chaos into creativity, to bring a sense of tranquillity to a crazy world.

Dealing with new technology, profit expectations, continual new-product development, the fickle shopper, and global competitors requires perpetual change and lightning-fast reactions. Markets change, old competitors consolidate, new competitors emerge, and attempts at re-engineering threaten our daily bread. Both leaders and employees can soon feel under siege and at the mercy of chaos.

A creative, energy-filled calm is what we need. A word picture may aid our understanding of this. Imagine you are a surfer. There you are with your board, waiting for the “big one.” If you are in Hawaii, the waves you are playing in might rise to twenty feet. All around you is surging, frothy chaos. Currents, tides, and the weather have combined to create a uniquely unstable environment. Conditions are always changing; every moment the ocean is different. If you try to catch a wave exactly the way you did yesterday, you will take a hard fall. You must stay alert and react quickly to every nuance of water, tide, and wind.

Gutsy leaders confront chaos. No one who is content to just paddle a surfboard beyond where the waves break has ever caught a “big one.” Neither has such a person ever wiped out. If you want to ride a wave, you have to enter into the chaos. If you panic while riding a big wave, you are sure to wipe out. If you stay calm, you can have a wonderful ride while tons of water crash down around you.

Creating calm in the office requires a similar ability to assess the environment, to act quickly, and to stay calm. The economy, products, competitors, consumers, and employees all constantly change. Someone has to have answers; someone must be an independent thinker, able to calmly think things through.

I am familiar with a banker who had a client ready to sell a branch location of his business. The main location seemed to be prospering, but this particular branch appeared to be a drain on energy, time, and resources. The business owner was upset, but the banker remained calm. He took the time to analyze the underlying causes of the owner’s problems. He visited the location, recast the numbers, and advised the owner not to sell the branch but to move and resurrect it. In reality, the branch location was producing extra cash, and the owner, following the banker’s advice, turned his entire business around.

People will follow leaders who stay steady in the chaotic times and work with them to create new answers, new plans, and a new future.

Whatever you do, don’t slip into what I call the “arsonist’s response to chaos.”

The Fort Worth Star-Telegram reported that firefighters in Genoa, Texas, were accused of deliberately setting more than forty destructive fires. When caught, they stated, “We had nothing to do. We just wanted to get the red lights flashing and the bells clanging.”

Do you know any leaders who intentionally start “fires” so they can get the “red lights flashing and hear the sirens”?

Leaders in one of my client organizations proudly described themselves as “firefighters.” They were proud of the fact that they were good at hosing down crises. But when they were asked, “Is it possible you might also be arsonists?” it caused a great deal of reflection within the company.

The goal is a creative, steady productivity—not a chaotic environment that squanders energy and resources on crisis management.

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Short Book Reviews

12 Rules for Life

by Ron Potter August 1, 2018

Ron’s Short Review: Peterson has received a lot of criticism and created some controversy with this book but what I find interesting is that it seems to be purely common sense. This is stuff we’ve known or should have know but have lost track of. It’s interesting to me that the controversy seems to be happening simply because we’ve lost or rejected common sense. This will help reduce the chaos in your life which is goal enough to put it on your reading list.

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